Sunday, August 16, 2009

Time Management

The computer is a useful tool when it comes to increasing productivity and implementing various time management techniques. There are many ways that you can implement the use of a computer in daily activities. However, it is essential that you ensure that your computer is up to performance standard and you know the right tools to make the best use of your time. By doing this, you can easily increase productivity by using your computer for time management.

The first way that you can implement the use of your computer for time management projects is to ensure that the internal components match those that are required for you to engage in the activities that are required. Key components that you should research on the computer that you are working with includes the memory capacity, the speed of the processor, the amount of space that your hard drive has, as well as important accessories, such as a printer and/or fax machine. You want to make certain that your computer is able to handle the processes that you require of it. If the computer does not have the performance level to complete the tasks that you need to complete, it can affect your overall productivity.

The second way that you can increase productivity by using your computer for time management is to ensure that all the software that you require is installed on the system. For example, if you require a program to type up various letters or assignments on, and need a spreadsheet program to track changes of various things you may select to purchase Microsoft Office. If you do not have the right tools to perform your job, your overall productivity will be greatly affected. You will want to avoid installing games and similar programs on your computer as they may affect the productivity of the time management method that you are trying to implement.

This leads us to the topic of distractions and the impact that they have on time management. There are many distractions that may occur when working on a computer. These distractions include internet games, children, checking email consistently, surfing various websites, instant messenger programs, and many other things that are similar in nature. If you find that you are having trouble getting distracted by these types of things while on a computer, simply close them out, well except for the kids :). You can designate times each day in which you can chat on messenger programs, check your email, play games, and surf the internet. This is a really good idea, especially if you are trying to work from home. If you are attempting to increase your productivity, just do not schedule these things while you are working on various projects. Allow time in your schedule for your family and your work. Doing too much in either area will result in failure.

The last step in increasing productivity by using your computer for time management is to make sure that you organize your files in an appropriate manner on your computer. You may separate certain projects into various folders on your network. If you do not want others to view these files, simply encode them with a password. Remember to backup copies of all of your files. This way, if a technical issue arises, you still have those files tucked away safely. This becomes important if you are crunched for time or in a rush, being able to find things quickly is a life saver.

The first tool that I would recommend to help save time on the computer would be Robo Form. RoboForm is the EASIEST and MOST SECURE way to manage your passwords, securely log into websites, fill long online forms, search the web, and more. I have been using this tool for over 2 years now and really reap the benefits. No more having to fill in forms, no more trying to remember what that darn password it. There is a free version download by clicking here. You can upgrade at a later point if you have too many passwords, the free version has a limit. Check it out enjoy and save time.


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